Valdez Convention & Visitors Bureau
Membership & Accounts Manager
List Date: 12/09/2021
Summary
The Accounts & Membership Manager has the primary responsibility for managing VCVB accounts, membership outreach and development, and generating vacation guide ad sales.
The Accounts & Membership Manager reports to the Executive Director.
Membership Manager Responsibilities and Tasks
- Plan and implement the annual membership renewal campaign.
- Create and update membership applications and renewal forms. Coordinate the annual
review of membership benefits, levels, and cost. - Design, implement, and manage member information in a database.
- Ensure VCVB member information is secure and keep their files organized and up to
date. - Ensure members are aware of cooperative advertising opportunities available through
the VCVB or our partner organizations. - Produce and send out monthly memberships communications and ensuring members
are taking advantage of their benefits per their membership level. - Write and circulate monthly online newsletters using MailChimp. Newsletters are to be
sent on the last Friday of the month, as well as a quarterly E-newsletter that includes
nonmember subscriber interested in Valdez. - Monthly processing and dissemination of consumer leads to participating members.
- Meet & speak with members, regularly. Produce a monthly or quarterly report for the
Executive Director outlining visits with members. - Assist with the annual membership meeting, and Board of Directors election.
- Attend instate travel shows representing the VCVB, distributing information about Valdez
and its seasonal visitor offerings.
Accounts Manager Responsibilities and tasks
- Familiar with QuickBooks. Be able to process payroll, accounts receivable, accounts
payable, quarter taxes, other taxes, and reports. - Prepare monthly, quarterly, and year-end financial reports.
- Manage the VCVB members’ confidential sales, and financial information.
- Enter information from the Square retail sales system and generate weekly sales reports
in QuickBooks. - Maintain accurate and complete documentation and help improve organizational
efficiencies. - Be able to handle cash, reconcile petty cash, and collect membership fees.
- Assistance with the end of year annual audit.
- Become familiar with the VCVB’s various vendor contracts.
- Ensure the VCVB stays current with state and local operating licenses.
This job description is not intended to be all-inclusive. All VCVB employees are expected to
perform other duties to meet the ongoing needs of the organization.
Requirements:
Membership & Accounts Manager
- AA or high school+2 years of relevant experience,
- Bookkeeping skills necessary,
- Sales experience preferred,
- Knowledge of customer service,
- Understands time management and detail oriented,
- Excellent verbal and written skills,
- Effective listening and interpersonal skills,
- Knowledge of QuickBooks and Microsoft Office Suite,
- Knowledge of Adobe Photoshop or Illustrator basics a bonus,
- Occasional travel
Terms of Employment: Permanent, full time
Compensation: Salary range is $35,000 – $39,000, commensurate with the experience and
skill level listed in this description. Includes health benefits, paid holidays, and accrued vacation
time.
Contact Information: If you are qualified and interested in being considered as a candidate for this opportunity, please submit a 1) cover letter outlining your qualifications, 2) two-page resume, 3) three professional references, and 4) your most recent compensation information to
the VCVB Executive Director.
Position Contact
Sharon Anderson, Executive Director
Valdez Convention & Visitors Bureau
executivedirector@valdezalaska.org
(907) 835-2984
Closing date: 01/14/2022